Donations to the CSU Historical Archives
Procedures for CSU Administrative Units transferring inactive records
Archives staff are happy to assist potential donors with all aspects of transferring records to the CSU Archives. When making arrangements to transfer inactive records of long-term historical, evidential, legal, fiscal and administrative value, you should:
- Appraise your inactive records for historical materials.
- Remove the materials in the same order as filed.
- Create a box-by-box inventory of materials being sent.
- Call archives (310 243-3895) to coordinate shipment.
- Fill out the appropriate transfer forms.
After sending your materials to the CSU Archives, archives personnel will check the contents against your existing inventory list for accuracy. All files will be removed to acid free folders and boxes. A guide to the collection (a finding aid) will be created and made available. Please note that the CSU Archives publicizes its resources to encourage use by members of the institution and the scholarly community to support the curriculum, stimulate teaching, and promote research, scholarship and intellectual exploration.
Access to your materials
The CSU Archives is maintained in closed, restricted areas. Materials are retrieved for patrons by the University Archives staff. Records may be duplicated if needed by the originating office, organization or individual, or if written approval has been obtained from the originating source. |
