| Reproduction of manuscripts and books
Any photocopying of manuscripts or books for patrons is done solely by Special Collections staff. There are no exceptions.
All photocopying done for patrons of the Special Collections is in place of note taking and is to be used for private study, scholarship or research and not for publication or any commercial purpose. Entire books cannot be photocopied unless they are in the public domain or are out-of-print and not available for purchase. Portions of books still protected by copyright may be photocopied within the "fair use" guidelines. Fragile books, ledgers, and paper materials may not be available for photocopying due to their condition. Determination on what is too fragile for photocopying will be made by Archives staff.
Unless the item was produced by the U.S. government or by California State University, Dominguez Hills, or was published before 1923, in most cases the item is still regulated by copyright law. Thus, if a patron would like to have an entire item photocopied, he or she must first obtain permission from the copyright holder.
Reproduction of photographs
Application must be made in writing to receive permission to use photographs in publication or visual production. Reproduction rights are for one time use only. Duplication may be done through scanning or a photographic vendor. Images on our website cannot be reproduced without permission. Materials may not be re-used without the written permission of the University. Permission for in-house duplication is solely at the discretion of the Archivist.
A description of the photograph, as well as the photographer's name and date of the photo will be supplied (if known) by the University Library.
If a photograph was taken by a professional photographer, copyright is retained by that photographer or his/her agents, unless the product is a result of a work for hire. In cases of work for hire photographs, copyright belongs to the photographer's clients. It is the responsibility of the user to resolve any copyright questions that might arise in the use of reproduced photographs. For published photographs or primary resource material, the publisher will furnish the University with one copy, without charge, of the publication or media production in which the resource material appears.
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Use in publications
Physical ownership of an item does not necessarily mean that the Library owns the intellectual property rights for that item. Unless copyright has been formally transferred to the University through a written document, copyright remains in the hands of the creator or the copyright owner.
In cases where copyright has been formally transferred to California State University, Dominguez Hills, permission to publish may obtained from the Director of Archives and Special Collections. Otherwise, permission to quote from an item or publish it must be sought from the copyright holder.
Consult with Archives' staff for assistance with any questions about copyright.
Full recognition will be given to the University if photographs or resource material are used in any publication, media production, or in any public display. A credit line must appear as follows: "Courtesy of Department of Archives and Special Collections, California State University, Dominguez Hills"
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Archives and Special Collections collects correspondence, diaries, photos, organizational archives and other material that documents vital and unique personal, business, or organizational history. The Department relies on donors for generous contributions of photographs, artifacts, manuscripts, archival papers, books, and funds to help support and advance its mission to offer valuable materials to students and scholars. The Archives and Special Collections collects materials related to the South Bay, the Dominguez Family and Los Angeles. Materials related to other topics -- including political posters, materials on conflict resolution, and materials adding to our knowledge about diverse populations -- will also be considered for addition to the Archives. Donations to the Rare Book collection are also accepted. Donors often also make a financial contribution that assists the Department in processing the donations.
The Department considers all donations seriously and will address any questions, needs and concerns that relate to preserving history materials. Please contact Greg Williams at (310) 243-3013.
The Society of American Archivists has created a Guide to Donating Your Papers.
Procedures for CSUDH Administrative Units transferring inactive records Archives staff is happy to assist you with any records transfer questions. When making arrangements to transfer inactive records of long-term historical, evidential, legal, fiscal and administrative value to the University Archives, you should:
- Appraise your inactive records for historical materials
- Remove the materials in the same order as filed.
- Create a box by box inventory of materials being sent.
- Call archives (x3895) to coordinate shipment.
- Fill out the appropriate form and return it with the records to the University Archives.
After sending your materials to the University Archives, archives personnel will check the contents against your existing inventory list for accuracy. All files will be removed to acid free folders and boxes. A guide to the collection (a finding aid) will be created and made available. Please note that the University Archives publicizes its resources to encourage use by members of the institution and the scholarly community to support the curriculum, stimulate teaching, and promote research, scholarship and intellectual exploration.
Access to your materials
The University Archives is maintained in closed, restricted areas. Materials are retrieved for patrons by the University Archives staff. Records may be duplicated if needed by the originating office, organization or individual, or if written approval has been obtained from the originating source.
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